HENRY COUNTY (Indiana) AMATEUR RADIO CLUB
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, constitute ourselves the HENRY COUNTY AMATEUR RADIO CLUB and enact this constitution as our governing law. It shall be our purpose to further exchange of information and co-operation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.
All persons interested in amateur radio communication* shall be eligible for membership.
Sec. 1 – The officers of this club shall be: President, Vice-President, Secretary, Treasurer and Activities Manager.
Sec. 2 – The officers of this club shall be elected for a term of one year by ballot of the voting members present, provided there be quorum, at the regular meeting in the month of September.
Sec. 3 – Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4 – Officers may be removed by a three-fourths vote of the total voting membership.
DUTIES OF OFFICERS:
Sec. 1 – The President shall preside at all meetings of this club, and conduct the same according to the rules adopted. He shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents that are adopted by the Club, and none other; and perform all other customary duties pertaining to the Office of President.
(*Radio communication between amateur stations solely with a personal aim and without pecuniary interest.)
Sec. 2 – The Vice-President shall assume all the duties of the President in the absence of the latter.
Sec. 3 – The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. He shall keep the Constitution and By-Laws of the Club and have same with him at every meeting. He shall cause all amendments, changes, and additions to be noted thereon, and shall permit same to be consulted by members on request. He shall at the expiration of his term turn over all items belonging to the Club to his successor.
Sect. 4 – The Treasure shall receive and receipt for all monies paid to the Club; he shall keep an accurate account of all monies received and expended. He shall pay no bills without proper authorization (by the Club or its Officers constituting an executive committee). At the end of each quarter he shall submit an itemized statement of disbursements and receipts. He shall at the expiration of his term turn over everything in his possession belonging to the Club to his successor.
Sec. 5 – The Activities Manager shall organize club member activities, plan and recommend contests for operating benefit, and advance club interest and activity as approved by the Club. He shall maintain close liaison with the ARRL Emergency Radio Coordinator or SEC to further Club participation in the Amateur Radio Public Service Corps. He shall encourage new stations in reporting activities to the club bulletin and to the elected Section Communications Manager of the ARRL: all these things make the reputation of the Club and amateur radio activities in the community as outstanding as possible. He may appoint traffic committees or assistants to aid him in specific branches of activity.
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one-fourth of the total voting membership shall constitute a quorum for the transaction of business. (Unless otherwise specified in the Articles of By-Laws.)
The Club may, at any regular meeting and by a majority vote of the total voting membership, levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives as set forth in the preamble. Nonpayment of such dues or assessments shall be cause for expulsion from the Club within the discretion of the membership.
This Club shall enact appropriate rules to minimize interference in operation between stations of its members; it shall formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of club jurisdiction. The Club through designated INTEFERENCE, PUBLIC RELATIONS and OPERATING COMMITTEES shall provide technical advice to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member-stations. The Club shall also maintain a program to foster and guide public relations.
This Constitution or the By-Laws may be amended by a two-thirds vote of the total voting membership. Proposals for amendments shall be submitted in writing at a regular meeting, provided all members have been notified by mail of the intent to amend the Constitution and/or By-Laws at said meeting.